Transfer of Shares

While sending the shares for transfer, kindly ensure that the transfer deed is complete in all respects particularly the seller's signature, broker's stamp, SEBI registration/code no. and the required share transfer duty paid and the stamps are cancelled.

Kindly ensure that the buyers and sellers have signed at appropriate places and the buyer's address is given in full, including pin code and telephone/fax number, if any.

Also ensure that the transferor has put his signature in full and that all the holder(s) of the share certificate have signed the transfer deed. Kindly ensure the signature of the transferor is duly witnessed.

If the transfer deed is signed by the constituted Attorney of transferor, kindly ensure that the registration number of the Power of Attorney registered with TFCI/Registrar is mentioned on the reverse of the transfer deed. Otherwise, the transferor may be requested to have the Power of Attorney immediately registered with TFCI before approaching for transfer.

In case a transferee wishes to have the transfer deed signed by his constituted Attorney, kindly attach the necessary Power of Attorney duly notarised. Please obtain a registration number from TFCI. In case the transferee is acting through his constituted Attorney, and his power of Attorney was already registered with TFCI, quote the registration number at the appropriate place.

In case the purchaser is already having an existing folio number, please quote the same in the transfer deed to facilitate registration of new shares in the same folio number.

Sale and purchase of shares may be done through the registered share broker of recognised Stock Exchange.

Transposition (change in the order of holders)

Transposition can be resorted to change the order of holders of the shares inter se i.e. the first holder may become second holder or third holder and vice versa. All requests for transposition should be sent to the Registrar along with the duly filled in transfer deed without any stamping. Transfer deed should be signed by all the holders.

For defaced/damaged share certificate(s)

Duplicate share certificate(s) are issued in lieu of defaced/ damaged share certificates. The defaced/damaged share certificates may be sent with a request along with relevant information to facilitate issue of duplicate certificate(s).

In case of theft or loss (other than postal loss) of certificate(s)

The loss of share certificate(s) shall be reported immediately to TFCI/Registrar along with certificate nos./folio no. and distinctive nos. to stop transfer of such shares. A complaint shall have to be lodged with the local police station about the loss of certificate(s) and a copy of the FIR shall be obtained. Simultaneously, the Civil Court should be approached for obtaining an order restraining TFCI/Registrar from transferring such shares. The request for issue of duplicate share certificate(s) shall be sent to TFCI/Registrar along with Letter of Indemnity in the prescribed form duly stamped and a Letter of Surety, if required.

In case of postal loss of certificate(s)

In case the share certificate(s) have been lost in postal transit or not received due to postal disorder, duplicate share certificate(s) will be issued on receipt of Letter of Indemnity and a Letter of Surety, if required along with request letter. Duplicate share certificate(s) will be issued only after necessary notification regarding the loss/non-receipt of the original share certificates is given in the newspapers.

Revalidation of dividend warrants

On expiry of the validity period, the warrant(s) need to be sent to TFCI/Registrar for revalidation/issue of fresh warrant(s).

Correction of mistakes in share certificate(s)/dividend warrant(s)

Requests for Correction in share certificates/dividend warrants duly signed by all the holders may be sent along with the original document.

Change of address / Bank

Request for change in address/bank details will be entertained only if it is in writing and signed by first shareholder indicating their folio number.

Change of address/Change in the names of shareholders

Change in the names of Individuals
Requests for change of names shall be made together with original certificate along with a copy of notification in the Official Gazette or a newspaper or an affidavit drawn on stamp paper of appropriate value duly sworn. The fresh specimen signature duly attested by a banker shall also have to be submitted to TFCI/Registrar.

Change in the name consequent upon marriage/ divorce
For effecting the change of name consequent upon marriage/divorce etc., the original certificate together with a copy of marriage certificate/decree of divorce duly attested by competent authorities should be forwarded to TFCI/Registrar. Fresh specimen signature duly attested by a banker shall also have to be submitted to TFCI/Registrar

Change in the name of Companies

Companies desirous of changing the name in which the share certificate has been issued shall have to furnish a certified copy of the fresh Certificate of Incorporation issued by the Registrar of Companies along with the original share certificate.

De-materialisation of shares

Shares can also be held in dematerialised (demat) form in Central Depository Services (India) Limited (CDSL) or National Securities Depository Limited (NSDL). CDSL and NSDL  depositories where the securities of an investor are held in electronic form through the medium of Depository Participants (DPs). This facility obviates the difficulties of loss, fraud, signing of transfer deeds or delay in transfer, etc. and offers scope for paperless trading. To convert the shares into demat form, the shareholders have to open a Depository Account with a Depository Participant (DP) for a small annual charge. In the Demat process, the shareholders are required to surrender the certificates to DP for onwards transmission to TFCI. The certificates will then be verified and if found in order, will be dematerialised and equivalent number of shares will be credited by DP to the account of the shareholder.

Advantages to shareholder on holding shares in demat form are

No damage or loss of certificate e.g. loss in postal transit when you applied for shares in public issue. 

Cases of forgery or tearing or mutilation of share certificate(s) are eliminated. 

Once you open an account with a DP, you can buy or sell shares in electronic form without any paperwork and without paying stamp duty as applicable to scrip based transaction.

Contact Us

All the correspondence relating to equity shares should be addressed to:

Registrar of TFCI i.e. MCS Ltd.
E-mail: mcsdel@vsnl.com

For queries, investors should quote the application no., folio no., certificate no., subject matter, etc. They should also indicate the full postal address including pin code and telephone/fax no. if any.

The communication must be legible and preferably in capital letters.

In case of valuable documents, correspondence should be by registered post.

Kindly keep photo-copies of the application, share certificates, transfer deed and postal registration slip/acknowledgement etc. for future reference.

Any change in the signature should be intimated to us with fresh specimen signature duly attested by your banker (to be signed by your Bank Branch official).

The Non-Resident Indian (NRI) shareholder may have to furnish approval from Reserve Bank of India (RBI) where applicable. He should give the NRO/NRE bank account number with name and address of the bank to enable remittance of future dividend.

While reply is generally given within 10 days from the date of receipt of grievance, matters like transmissions/ transfers, etc. take about 1 month.

In the case of issue of duplicate shares, since the procedure involved is elaborate, it takes some more time. However, they are issued within 30 days from notification of loss in newspapers.